Upcoming simplification to IRP!
Beginning in 2015, cab-cards will show all jurisdictions! No more "add state or province". No more "over 100 percent fees" for added jurisdictions. If you have IRP, no more trip permits. This is true IRP-wide. All states and provinces will be implementing this. This has been referred to as Full Reciprocity or the Full Reciprocity Plan, and was adopted by IRP by ballot in October 2013.
How it Will Work
The effective date for your fleet depends on your fleet’s IRP expiration date.
The New Rules Apply for Registration Periods Beginning Jan. 1, 2015 or Later
For example, registrations expiring December 2014 (or later) that are renewing for operation in 2015, your cab-card will show all IRP states and Canadian provinces. You’ll no longer need to select jurisdictions in which you intend to operate. Your IRP fees will be calculated based on your June-July "reporting period" distances. If you are a new carrier without a reporting period history, you’ll pay fees based on the South Carolina Average Per Vehicle Distance Chart.
You’ll be able to operate in any IRP jurisdiction without the trouble and expense of adding a jurisdiction, nor of buying a trip permit. For each IRP renewal, fees will be charged based on the fleet’s "reporting period" distance.
For renewals of registrations expiring November 2014 or earlier – thus with a new expiration date November 2015 or earlier – the old rules will continue to apply through the expiration date in 2015. Cab-cards will only display those jurisdictions specifically requested by the carrier.
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Beginning 2015, Motor Carrier Services will no longer mail the IRP/IFTA renewal package and IFTA quarterly tax returns. To update your file and ensure proper notification concerning your IRP/IFTA renewals and IFTA quarterly tax returns, it is required that you provide Motor Carrier Services with an updated e-mail address. All forms can be obtained at www.scdmvonline.com under Forms and Manuals.
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Did you know you can register to become an IFTA/IRP web user? Complete a MC-26 application
Effective immediately, SCDMV will not update the MCS 150 as part of processing the IRP renewal. If the MCS-150 form has not been updated within the required FMCSA timeframe the IRP registration will be DENIED. If assistance is needed with the MCS 150 on the new requirement contact the Federal Motor Carrier Safety Administration at 1-800-832-5660 or www.fmcsa.dot.gov.
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The purpose of the International Registration Plan (IRP) is to promote and encourage the fullest possible use of the highway system by authorizing the proportional registration of fleets of vehicles and the recognition of vehicles proportionally registered in other jurisdictions, thus contributing to the economic and social development and growth of all jurisdictions.
In accordance with the plan, an interstate carrier is only required to submit an application with the jurisdiction in which he is based. The base jurisdiction in turn issues the apportioned license plate and cab card. Inasmuch as the cab card will list all jurisdictions in which the registrant has paid registration fees, it is the only vehicle registration required to operate interstate or intrastate in IRP jurisdictions. However, all other requirements pertaining to fuel or any other tax must be in compliance prior to entry into each state.
Apportioned vehicles are defined as any vehicle used or maintained primarily for the transportation of property and:
Is a power unit having 2 axles and a gross vehicle weight or registered gross vehicle weight in excess of 26,000 pounds or 11,793.401 kilograms; or
Is a power unit having three or more axles regardless of weight; or
Is used in combination, when the weight of such combination exceeds 26,000 pounds or 11,793.401 kilograms.
Vehicles, or combinations thereof, having a gross vehicle weight or registered gross vehicle weight of 26,000 pounds or less and two-axle vehicles may be proportionally registered at the option of the registrant.
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Any motor carrier whose base jurisdiction is South Carolina and operates one or more qualified motor vehicles in at least one other IRP member jurisdiction must apply for a South Carolina IRP credentials or trip permits must be obtained to travel through member jurisdictions according to the regulations of each member jurisdiction.
You may request a new IRP account application by calling the Motor Carrier Services Section at (803) 896-3870 or obtain a new account application online at scdmvonline.com.
New IRP accounts with Motor Carrier Services can only be processed at the Blythewood Headquarters location..
IRP registrations must be renewed annually for the new license year. Each month, the Motor Carrier Services Section will mail IRP renewal applications to licensees whose accounts that will be expiring within the next 30-45 days. The renewal application must be completed, signed and returned to Motor Carrier Services for the new IRP credential to be issued. Motor carriers can also renew their IRP account online if they are signed up as a web user to access the MCS online registration system.
Completed applications must be submitted to the Motor Carrier Services Office in Blythewood, SC or the following Department of Motor Vehicle Offices:
Blythewood DMV - 10311 Wilson Boulevard, Blythewood SC 29016
Chester DMV - 508 Belt Road, Chester SC 29706
Dillon DMV - 1705 Hwy. 301 South, Dillon, SC 29536-5087
Irmo-Ballentine DMV - 1016 Broadstone Road, Irmo, SC 29063
Kingstree DMV - 785 Eastland Avenue, Kingstree, SC 29556
North Augusta DMV - 1913 Ascaugua Road, North Augusta, SC 29841
Greer DMV - 610 Arlington Road, Greer, SC 29651
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Due to the fact that incorrect or incomplete application will be returned to you – please take the time to carefully check your schedules before submitting them to our office.
- List the correct IRP Account Number at the top of all pages of the application in the box indicated “Account Number”. Submit the US DOT# that has been assigned to you. (If this is a new account and you don’t have a USDOT number, the account number and the US DOT# will be assigned by our office.)
- Verify that all applications are completed in full and in blue or black ink. Please print legibly.
- The original cab card must be submitted with the Schedule C when deleting vehicles. Even if the license plate is being transferred to another vehicle. (Cab Card(s) not needed when deleting vehicle(s) at renewal.)
- Proof of ownership (the original title only or complete title application) for all vehicles being added to your IRP account.
- Make sure that you have signed all applications where a signature is requested.
- Mileage must be indicated on Schedule B for every jurisdiction you plan to operate in during the license year.
- All estimated mileage that are not from the South Carolina Estimated Mileage Chart must be explained.
- Copy of Lease Agreement.
- You must have a Power Of Attorney to conduct transactions on an IRP account that is in the name of another person or entity.
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You will need the following when submitting payment for your apportioned license plate.
1. Form 2290 – Proof of payment of Heavy Vehicle Use Tax for all vehicles registered at a gross vehicle weight of 55,000 pounds or greater. Acceptable proof of payment shall be the Form 2290 – Schedule 1, validated by IRS or a copy of the current year’s completed Form 2290 – Schedule 1, accompanied by a photocopy of the canceled check (front and back) which was used for payment of same. A Form 2290 is not needed if the vehicle is registered within 60 days from the date of purchase. However, HVUT must be paid within 30 days from the date of purchase to avoid late penalties by the IRS.
2. Partial payment will be allowed providing the South Carolina license fee is in excess of $400.00 per vehicle and previous payments have not been delinquent. If your invoice does not indicate a “1st payment” total, your account does not qualify for a partial payment and the entire amount due must be paid before credentials are issued.
3. PAYMENT FOR LICENSE PLATES MUST BE IN THE FORM OF
CASH, CHECK OR MONEY ORDER. Checks must be in the name of the company or individual on the account. Make check payable to the South Carolina Department of Motor Vehicles. We remind you that it is imperative for your payment to be submitted promptly if your credentials are to be issued on time.
PENALTIES will be charged to the following:
Renewal credentials issued after the credentials have expired,
a vehicle that was deleted from the renewal but added back into service later in the year,
a temporary authorization that has expired on a vehicle added to a fleet or a plate transfer,
or late registration on a newly acquired vehicle. Penalty fees will be due as follows:
First 14 days = $10.00, 15 to 30 days = $25.00, 31 to 90 days = $50.00 and over 90 days = $75.00.
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South Carolina will issue letters authorizing temporary vehicle registration, pending issuance of IRP credentials. These permits may be obtained from this Department upon receipt of a completed application for title and registration of a newly purchased vehicle being transferred from another state or when adding another jurisdiction to your fleet. Temporary registrations will not be issued on vehicles being renewed under IRP. This permit can only be obtained by contacting IRP Section in Columbia and is valid for a period of 45 days or until the expiration of the license year. An original TA must be carried in each vehicle listed on the Temporary Registration. When requesting a temporary registration, you must submit the following documents and fees:
1. Completed Schedule C for supplemental application with the “Temporary Operating Authority Permit Requested” box filled and initialed is to be used when adding another vehicle to an existing fleet. Be sure to indicate if a current license plate is being transferred. If so, return the cab card for the deleted vehicle.
2. Completed Schedule B must accompany the Schedule C when adding another jurisdiction to your existing fleet. You should only indicate mileage for the jurisdiction being added.
3. Current title or certificate of origin.
4. Original notarized bill of sale, which must include the odometer reading and sales price (applies to a newly purchased vehicle only)
5. Completed Form 400
6. $15.00 title fee.
7. 5% sales tax, maximum of $300.00, or tax exempt number assigned by South Carolina Department of Revenue, Tax Section (newly purchased vehicles only).
PLEASE NOTE: Receipt of temporary operating authority obligates the registrant for payment of IRP billing for the vehicles(s) listed on that schedule. Billing notices should be received within ten days to two weeks. Should you fail to receive a bill within this time period, please contact the Motor Carrier Services Office at (803) 896-3870, as there can be no modification in the expiration date of these authorities.
Temporary Authorizations are valid for 45 days or less depending upon expiration date of account. Any change or cancellation of the 45 day Temporary Authority must be done within three (3) days from the date of issue or you are liable for the total amount due on your invoice.
to see a listing of SCDMV offices that can and cannot issue TA's.
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Each South Carolina based registrant must maintain liability insurance coverage on all vehicles bearing a South Carolina apportioned license plate. The insurance certification on the front side of the Schedule A/E or C must be completed with the insurance company name, policy number, policy dates and the agency/agent’s name. If the vehicle becomes uninsured for any reason, the license plate and cab card must be surrendered to Motor Carrier Services within five (5) days. Otherwise you will be subject to a reinstatement fee and fine of $400.00 or more.
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In accordance with the Surface Transportation Assistance Act of 1982, carriers must submit to the Department of Motor Vehicles proof of payment of Federal Heavy Vehicle Use Tax on certain licensed vehicles.
The owner of any vehicle with a declared gross vehicle weight of 55,000 pounds or more, regardless of the type of vehicle, must furnish this proof of payment.
Taxable gross weight of a highway motor vehicle is determined with reference to the sum of: (1) the actual unloaded weight of such highway motor vehicles (fully equipped for service); (2) the actual unloaded weight of any trailers or semi-trailers (fully equipped for service) customarily used in combination with such highway motor vehicles; and (3) the weight of the maximum load customarily used in combination with such highway motor vehicles.
Heavy Vehicle Use Tax returns should be filed with the Internal Revenue Service from July 1 to August 31 of each year for any vehicle currently licensed.
Customers who register 25 or more vehicles for any taxable period are required to electronically file their 2290 tax return with the IRS. If a customer acquires additional vehicles after the initial filing of the tax return, there is no requirement for the customer to electronically file a 2290 tax return for those additional vehicles. SCDMV will no longer accept tax returns if the customer is registering 25 or more vehicles.
Registrants must furnish an IRS Form 2290, Schedule 1, validated by the IRS for the current tax year or a copy of this form accompanied by a photocopy of the canceled check (front and back) submitted for payment of the tax.
A vehicle may be registered without proof of payment of this tax, providing the applicant presents a manufacturer’s certificate of origin or title indicating that the vehicle was purchased within sixty (60) days of the date of application for registration. HVUT must be paid within 30 days of registration with the Department to avoid penalties by the IRS.
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Regardless of the purchase date, some vehicles are exempt from the requirement to pay HVUT because of the mileage on the vehicle, because the vehicle is registered to a governement entity or a specific organization, or because of the type of vehicle.
1. Mileage exemption - Vehicles driven 5,000 miles a year or less (7,500 miles a year or less for agricultural vehicles).
If a vehicle is exempt because the vehicle is driven a limited number of miles, the customer must present an original Form 2290 (Schedule 1, Part 2) stamped by the IRS for the current tax year which lists the exempt vehicles. Photocopies will not be accepted for exempt vehicles.
2. Government entities or organizations – These vehicles are not required to be listed on the 2290 Schedule I. However, a Form MC2290 – Heavy Vehicle Use Tax Exemption must be completed.
The following government entities or organizations are not required to pay a HVUT; therefore, a Form 2290 will not be required for those vehicles and the vehicles may be registered or renewed following the normal process.
a) The federal government
b) The District of Columbia
c) A state or local government
d) The American Red Cross
e) A nonprofit volunteer fire department, ambulance association or rescue squad
f) A Native American tribal government only if use of the vehicle involves the exercise of an essential tribal government function
g) A mass transportation authority if it is created under a statute that gives it certain powers normally exercised by the state
Customers can get immediate help with their Form 2290 questions by calling the IRS Help Line at 1-866-699-4096 (toll free). The hours of operation are Monday through Friday, 8 a.m. to 6 p.m. EST, or by visiting their Web site, www.irs.gov.
3. Specially designed mobile machinery for nontransportation functions - A self-propelled vehicle is not a highway vehicle if all the following apply. These vehicles are not required to be listed on the 2290 Schedule I. However, a Form MC2290 – Heavy Vehicle Use Tax Exemption must be completed.
a) The chassis has permanently mounted to it machinery or equipment used to perform certain operations (construction, manufacturing, drilling, mining, timbering, processing, farming or similar operations) if the operation of the machinery or equipment is unrelated to transportation on or off the public highways,
b) The chassis has been specially designed to serve only as a mobile carriage and mount (and power source, if applicable) for the machinery or equipment, regardless of whether the machinery or equipment is in operation, and
c) The chassis could not, because of its special design and without substantial structural modification, be used as part of a vehicle designed to carry any other load.
4. Vehicles specially designed for off-highway transportation - These vehicles are not required to be listed on the 2290 Schedule I. However, a Form MC2290 – Heavy Vehicle Use Tax Exemption must be completed.
A vehicle is not treated as a highway vehicle if the vehicle is specially designed for the primary function of transporting a particular type of load other than over the public highway and because of this special design, the vehicle's capability to transport a load over a public highway is substantially limited or impaired.
To make this determination, you can take into account the vehicle's size, whether the vehicle is subject to licensing, safety or other requirements, and whether the vehicle can transport a load at a sustained speed of at least 25 miles per hour. It does not matter that the vehicle can carry heavier loads off highway than it is allowed to carry over the highway.
5. Nontransportation trailers and semi-trailers - These vehicles are not required to be listed on the 2290 Schedule I. However, a Form MC2290 – Heavy Vehicle Use Tax Exemption must be completed.
A trailer or semi-trailer will not be treated as a highway vehicle if it is specially designed to function as an enclosed stationary shelter for carrying on a nontransportation function at an off-highway site. For example, a trailer that is capable of functioning only as an office for an off-highway construction operation is not a highway vehicl
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Requests for duplicate or replacement cab cards should be submitted on Form 3090. The fee will be $1.00 per card. There is no charge for corrections due to departmental error or address changes.
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To replace a lost, stolen or mutilated license plate, the registrant must complete Form 452-A. The fee will be $6.00 per replacement license plate. Be sure to submit these forms and fee, along with your original cab card for the license being replaced, directly to the Motor Carrier Services Office, whether by mail or in person, unless temporary authorization has been issued. In which case, these forms and fee must be submitted to the Branch Office personnel issuing the temporary authorization. The Branch Office will then forward these documents to the Motor Carrier Services Office. You should receive replacement license plates, and duplicate cab cards within two (2) weeks. If not, please contact Motor Carrier Services.
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Credentials for the registration year should be on the vehicle no later than mid-night of the last day of your expiration month. License plates must be mounted on the front of the power unit and the back of trailers and semi-trailers. The original cab card must be available for inspection by appropriate enforcement personnel; copies are not acceptable.
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When adding or deleting a vehicle to or from a fleet, it will be necessary to file a supplemental application (Schedule C) in the same manner as the original. If a Temporary Authority (TA) is applied for, a completed Schedule C must be surrendered at the time that the registrant picks up their TA at the DMV Branch Office.
South Carolina registration fees may be transferred from the deleted vehicle to the added vehicle, providing it is a vehicle of the same type and registered in the same name. A transfer fee of $10.00 will be due to this state, plus any fees, which may be due to other jurisdictions. Not every IRP member jurisdiction allows for the transfer of registration fees, therefore, you will be charged a prorated registration fee for those states.
In those cases where a deleted vehicle is not being replaced, the registrant is required to submit a completed Schedule C to Motor Carrier Services within 30 days. The IRP cab card and license plate must also be returned to this Department, where it will remain on file until expiration. Should a replacement vehicle be purchased prior to expiration of the apportioned license and you wish to transfer the registration fees, you should contact Motor Carrier Services for assistance.
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Providing original applications IRP Schedule A/E and Schedule B has been filed for a current year, the registrant may expand his operation into and through a jurisdiction not previously included by filing a supplemental application (Schedule C) showing the additional member jurisdiction, desired registration weight, and estimated mileage. Be sure to explain why the mileage is being estimated by completing a new Schedule B showing the mileage for the added jurisdiction only, if not using the provided estimated chart.
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Should the registrant decide to increase his registered weight for any member jurisdiction, a Schedule C must be filed with this Department. Additional fees will be calculated for the increase in weight for the remaining portion of the registration year.
NOTE: Vehicle weights will not be decreased during the license year.
Weight decreases can only be made at license renewal time.
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